We're hiring

〰️

We're hiring 〰️

Executive / Admin Assistant:

Hours: 2-5hrs a week. (This is a minimum and there are occasional times where more hours are available)

Location: Hybrid. Half remote/half based in our studio in Hackney Wick.

Start Date: ASAP.

End Date: January 2025 with an opportunity to go full time starting from then.

Contract Type: Freelance/Contractor.

About By Kayleigh: My mission is simple. To empower women to build independent wealth through the fearless pursuit of their passions, whether they are tiny ideas or massive missions. We do this through our social media channels, YouTube, Top 200 Podcast and courses, programmes and memberships - all focused on that one goal; Help women realise their fullest potential. I’m passionate about women earning more money, because amazing things happen when we do. By Kayleigh is one of the leading educators in the global beauty business space, drawing from 15+ years in the industry. With 13.5K Instagram followers, a fierce community of paid members and a Top 200 Business podcast, the opportunity for expansion and growth is ever present. I’m looking to grow a team who are as passionate and obsessed about this space and women as I am.

Development:

One of my biggest values here at By Kayleigh is to grow and nurture from within. You can shape your future. Each role comes with real responsibilities, giving you the unique opportunity to make an impact from day one, which is exactly what we’re looking for. I want someone who wants to come into this role and make it their own, grow with us as a company, challenge conventions, bring new ideas and energy to the table and really make a home here. I’m passionate about mentoring and coaching the right person and I want someone in it for the long haul, to work side by side for years to come.

Role Overview:

We are looking for an executive/admin assistant to join us until January 2025 - with the potential to stay on as a full time member of the team. We would love someone who has the same mission, core values and drive to succeed and really looking for someone who would love to work together in the long term. As an admin assistant, you will play a crucial role in ensuring our founders efficiency, enabling them to focus on strategic decision-making to drive our company's growth. Our ideal candidate will have exceptional organisational skills, strong attention to detail, and the ability to manage tasks with discretion and professionalism. This is a unique opportunity to work closely with our founder in a role that blends administration, personal assistance, and client-facing responsibilities. If you thrive in a dynamic environment where no two days are the same, this could be the perfect role for you.

Key Responsibilities:

  • General: Assisting with the day to day running of the business with administrative tasks.

  • Diary & Inbox Management: Organising the founders schedule, appointments, podcast interviews and meetings.

  • A Podcast By Kayleigh: Uploading podcasts, writing podcast copy and organising our guest interviews and podcast diary.

  • By Kayleigh courses & education: Supporting our students, onboarding them onto the course and supporting Kayleigh with administrative tasks surrounding her teaching.

  • Membership Administration: Using Squarespace to manage and organise our community and membership events, students and memberships.

  • By Kayleigh Studio: Managing the studio environment, studio bookings and supporting Kayleigh with any administrative tasks surrounding studio bookings.

  • General Duties: Acting as the first point of contact for students, potential bookings, and clients.

  • Personal Assistance: Supporting the founder with both professional and personal tasks, ensuring smooth operations every day.

Requirements:

  • Proficiency in Squarespace (essential) and Asana.

  • Strong communication is essential and high level organisational skills.

  • London-based (or willing to travel into London)

  • Someone who is looking for a long term opportunity to work together. This opportunity would suit someone who isn’t working full time in their own business and looking for something senior within this company.

Desired:

  • Ability to work independently with minimal supervision.

  • Previous experience in an admin role.

  • Podcast experience (not essential)

  • Video editing (not essential)

  • Great social media skills or at least a knowledge in the social media scene.

    ✅ What I care more about is your attitude, ambition, character and perspective. I want someone who isn’t afraid to question me, question ideas, contribute ideas and go against the status quo. This is a fun job, and I’m looking for someone to get stuck into it, contribute and throw spaghetti at the wall. No two days are the same. One day we could be doing a live 3 day challenge, and the next we could be at a retreat with makeup artists. This job IS fun, and I’m looking for someone to embrace that and contribute towards that.

    ✅ The people that want to take risks, throw spaghetti at a wall and see what sticks, people who fail and most importantly people that care so deeply about the work we do and our mission that it borders on obsession. You're who I want!


    ❌ I’m not looking for a part time VA, or someone who is doing this around their wedding season. I’m really looking for someone who wants to be here, where it is more than a pay check and someone who wants to create and build something really cool together.

Benefits:

  • Flexible hours, remote work possible.

  • Opportunity for growth and potential full-time employment starting in 2025.

  • Be part of an exciting and dynamic business in the beauty and coaching industry.

  • Work alongside someone who will coach, mentor you and develop your skills in a safe nurturing environment.

If this sounds like you, please send your CV and a brief cover letter detailing your experiences and why you are interested in working at By Kayleigh to kayleigh@bykayleigh.co by the 25th November.